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An Applicant Tracking System that Improves the Hiring Process

An Applicant Tracking System that Improves the Hiring Process

When recruiting technology does well what 80% of users do all the time, it truly lives up to it’s potential. More users means more data. More data yields better analytics. Better analytics help employers find bottlenecks and issues before they become bigger problems. Sounds pretty sexy to me.

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Ideas to improve your HR department in 2013

The human resource department in any company is a central hub of activity. It’s where management connects with labor and labor airs its grief about management. Its where recruiting, hiring, and terminations are done, where benefits are administrated, and where innovative ideas come from. They didn’t mention that last part when you were hired into human resources, did they? Yes, the innovative recruiting and management ideas come from your department. Do you have any of them? Perhaps we can help. Here are a few things you might not have thought of yet.

 

  1. Analyze past advertising and create more targeted ads. This is Creative Writing 101. Take a look at previous ad campaigns and pick the ones that were most effective. Use those ads to create new ones and target those new ones in mediums that brought you the best returns last time. Here’s a tip: Readerships and circulations may go down for print publications, but internet numbers typically go up over time. Use online billboards whenever possible.
  2. Scrap the stock hypothetical situations and create some real ones to test applicants with when interviewing. Every human resource department has these stock “hypothetical questions” they ask when interviewing job applicants. Get rid of them and use some real life situations. How would they handle the 2008 Wall Street crash if it happened today? What would their recession plan be for the company? Log the responses in your recruitment tracking system and compare them with performance when they’re on the job.
  3. Rotate HR jobs on a regular basis. No one wants to answer phones or enter data all the time. Rotate jobs and cross train every member of your human resource department. Teach everyone how to use your cloud based ATS applicant tracking so you’ll never be stuck when someone calls in sick. This will make life easier for those in the department. They can actually take vacation time without having to worry about whether or not their job gets done. You can even train someone to do your job.
  4. Plan company events to cultivate employee unity. Team building exercises are not used often enough. Barbecues, dances, and softball games are great ways to blow off steam and get to know each other in a casual environment. Companies that play together stay together. It’s part of your job as a human resource professional to facilitate that. Take some time and work with other members of your department to put together some events where fun can be had by all. You’ll see a big difference in morale if you do.
  5. Invest in and use an applicant tracking system. If you’re still managing your recruits and new hires with file folders, you’re in the dark ages. Even if you upgraded to a computer database, if its not cloud based, you’re still behind the times. Continuously adding more data to your hard drive will eventually lead to a crash. Store that data safely and securely online and your job applicant tracking will be more efficient.

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Indeed.com Recognized as a Best Source for Candidates

Indeed.com Recognized as a Best Source for Candidates

From Newton’s blog: “This past week Kris Dunn, a popular Blogger and recruiting expert, recognized Indeed.com as a best source for candidates citing Gerry Crispin’s annual The Source of Hire Report. In his recent post on The HR Capitalist, Kris provided first hand data from a search that he recently conducted for a Vice President of HR stating that almost every direct reply came from Indeed. I am not surprised.”

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Mobile Recruiting Apps – Take Hiring on the Go

The advent and never ending rise of the Internet has made the hiring process very efficient and productive for recruiting professionals. Now, with the smart phone constantly at our side, mobile technology has allowed to do everything in transit – including recruiting.

Mobile recruiting is on the rise. So much that there has been a whole conference built around it called mRecruitingcamp: The Mobile Recruiting Conference. Nonetheless, more and more companies have been utilizing their smart phones to do the hiring tasks that would usually be done sitting behind a desk.

Like any recruiting software, mobile recruiting apps perform the essentials when it comes to the hiring process. Since the apps can be accessed in compact form, it makes the process even more efficient and allows professionals to get their work done “on the go”. Mobile recruiting apps give employers the access they need for applicant information. It not only allows them to filter the most qualified candidates via a dashboard, but it also allows them to call or email the candidate via ther phone line.

In addition to basic recruitment software needs, there are many other apps that are other tools that help in the hiring process. Some apps allow the recruiter to design specific interview questions and then send them to the candidates. The candidate can then video their answers and send them back to their employee – all via a smart phone. Both parties can also watch branding videos of the company, send video introductions, and “thank you” videos.

There are also apps that serve as full applicant tracking systems. The latter is perfect for use at job fairs and networking events. In addition, there are separate tools that serve a specific function in the hiring process. It’s important that users of ATS systems – hiring managers and recruiters – have the ability to take their job on the go. Finding the best talent in any specific industry is an ongoing battle that requires constant vigelence, and a mobile recruiting application can provide a business with just the edge that’s necessary to be successful.

Many of the apps are free and are quickly becoming popular among many recruiting professionals. The apps are being used widely on smart phones such as Androids, iPhones and Blackberrys as well as tablets such as iPads. It not only increases productivity and streamlines the hiring process, but it literally puts all the information at your fingertips.

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How to go Green in Your Recruiting System and Hiring Process

ImageHere’s an exercise you might enjoy. Take some time after work tonight and remove all of the pens from your office. Tomorrow, see if you function at the same level as the day before. If you do, you’re running a green office. If you don’t, you’re burning up natural resources by going through paper, you’re adding chemicals and plastics to the environment by disposing of those pens at some point, and you are definitely not optimizing your or your employees’  time. This isn’t the type of operation you want to run if you claim you’re a “green” company, is it?  Can it be as simple as eliminating the pens?

Let’s take it one step further. Is your software disc based or cloud based? SaaS applicant tracking systems live in the cloud, leaving you without a need for clunky old computer equipment and servers in the office. Your information is always there and your user experience will be better than anything you’ve experienced in recruiting before. Those piles of paper applications you once had to go through will now no longer be necessary. You could even, conceivably, just operate with a tablet if you wanted to.

Look at other aspects of your company recruiting systems. What do applicants have to do when they first come in? Do you hand them a clipboard with a paper application on it or sit them down at a keyboard? Your recruiting software should provide you the option of taking applications via a terminal in the office or remotely. Does your website have an application form available right on it? If not, you are definitely missing the boat on new technology. If you don’t recruit online you’re just not getting quality people.

Your applicant tracking system should also integrate with other systems in your office, namely your accounting or payroll company, your CRM, and your email. Communications back and forth should be recorded automatically, as should transactions and health care issues so there’s confusion later on down the line. Federal, state, and city guidelines need to be adhered to, so your recruitment system should be updated regularly, preferably automatically, so you never run afoul of the long arm of the law.

Green isn’t just a fad anymore. It’s a necessity of our children’s children are going to have a healthy planet to live on. Now that you know removing the pens can make your office a little greener, take a few moments and go through and count them. Force of habit is the reason the old-timers have a pen on their desk. Laziness or lack of knowledge could explain it for the younger employees. Your lack of action on upgrading software and systems could be a reason too. Are you going to do something about it?

 

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